An employee checklist helps to ensure that all the legally binding points are covered before a new employee starts work.  It also provides a useful reminder and checklist for you as employer to ensure that the employee file has the necessary paperwork.

You have a legal responsibility to maintain employee records. 

There are a number of documents you must have in place before the employee is ready to start work, as well as records you need to keep in their personal file.

If you currently have a system for employee records, check that they meet the legal standards.

If not, create a checklist using this application for all your employees, and review existing employees.  Ensure all new files meet the required standards too.

Your employee file must include:

• Signed copy of the employment agreement
• Letter offering employment
• Proof they are entitled to work in NZ
• Tax code declaration
• Wage and time records
• Holiday and leave records
• Date when the employee becomes legally entitled to conditions under either minimum legal entitlements( wages, holidays, leaves) or additional provisions in their employment agreement
• Details of who to contact in case of emergency
• Details of bank account to be credited